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Useful Information for Receiveing Organisations

Contact Person: Lefteris Maragkoudakis

E-mail: Erasmus-plus<at>tuc.gr

Promo video – Technical University of Crete: https://www.youtube.com/watch?v=7rbShs4ejH4&t=291s

Roadmap for receiving organisations

 

Traineeships abroad for students – General information

Overview

Erasmus+ supports traineeships (work placements, internships) abroad at any workplace for students currently enrolled in higher education institutions in Programme Countries at short-cycle Bachelor and Master level as well as for doctoral candidates. These opportunities are also open to recent graduates.

By doing a traineeship abroad, a student  can greatly improve knowledge, skills and competences that employers are looking for. Also, one in ten of Erasmus+ trainees have created their own company!

Benefits for students and recent graduates

  • develop entrepreneurial and creative skills highly valued by future employers
  • improve foreign language skills, interpersonal and inter-cultural teamwork skills
  • gain a deeper understanding of another country and culture

Benefits for companies

  • a trainee can provide a new international perspective, innovative ideas and active support
  • a trainee brings fresh enthusiasm and increased competitiveness and innovation
  • getting trainees' insights into their home culture can open doors to new markets and expand the business
  • enhance competences at the company: the trainee learns from employees, but employees can also learn from an international trainee through interaction with different languages and up-to-date IT skills

Companies can post their traineeships offers on the Erasmus Intern Traineeship Portal.

 

Duration

Traineeships abroad can receive Erasmus+ support from 2 to 12 months.

Trainees can also combine an Erasmus+ traineeship with a study period abroad.

Conditions

Erasmus+ traineeships are open to any student enrolled in a higher education institution holding an Erasmus+ Charter for Higher Education.

The traineeship must be relevant for the degree-related learning and personal development needs and, wherever possible, be integrated in the study programme.

A traineeship can take place at any organisation located anywhere in the world (with the exception of EU institutions, bodies and agencies).

Financial support

Erasmus+ trainees receive a grant for 3 months. Any further financial support from the receiving organizations is welcome, as moving to another country comes with higher living costs for trainees.

 

F.A.Q for receiving organizations:

 The documents ‘letter of acceptance’, ‘insurance confirmation’, ‘learning agreement’, ‘certificate of attendance’ are attached at the Annex of this document.

A student just contacted me and has expressed interest in spending a traineeship period at my organization. I had an interview with him/her and want to proceed. What are the steps I need to follow and what documents do I have to fill in?

 

1) The first step is to fill in and sign the letter of acceptance that I will receive by the student. The letter of acceptance is a document that confirms my intention to host the student for the realization of his/her traineeship period.  The letter of acceptance incudes some basic information like i) the traineeship period, ii) the working hours, iii) the working language, iv) the main duties the trainee will be involved in, e.t.c.  After the student receives the letter of acceptance, will submit his/her application at the Technical University of Crete for final approval.

2) As soon as the student gets the final approval, he/she will contact me (the receiving organization)  to fill in the learning agreement. The learning agreement has 3 main sections. The first section is the ‘Learning Agreement before the mobility’.   This has to be filled in by i) the student, ii) by the receiving organization, iii) by Technical University of Crete.  You can find guidelines on how to fill in the document in this link: https://erasmus-plus.ec.europa.eu/document/guidelines-on-how-to-use-the-learning-agreement-for-traineeships-2022

In case you will provide insurance (personal accident, third party liability, or both) you need to fill in the insurance confirmation the student will send.

There is not any other documentation you need to provide at the moment.


3) During the mobility.  In case there are major changes (e.g. change of supervisor, or change in duties, or extension of the mobility period) the learning agreement during the mobility section is filled in and signed by all sides. However, if not such changes occur, then this part of the learning agreement is omitted.

4) The last step of the traineeship period is to fill in the i) learning agreement after the mobility and ii) the certificate of attendance. The trainee will send you these documents. You need to fill them, sign them and send them back to your students.

Incoming Students

Erasmus+ supports traineeships abroad for students currently enrolled in higher education institutions in Programme countries at Bachelor and Master level as well as for Doctoral students. These opportunities are also open to recent graduates.

By doing a traineeship abroad with Erasmus+, you can improve not only your communication, language and inter-cultural skills, but also soft skills highly valued by future employers, as well as become more entrepreneurial.

Incoming students should

- (depending on their academic background and research interests) seek the initial approval of a faculty member of one of TUC Schools to conduct their traineeship under their supervsion at their own laboratory. Approval is given by the supervisor by filling in and signing the document INITIAL APPROVAL FOR A TRAINEESHIP, which then must be included in the student's application package to TUC's Erasmus Office.

- then send by email to the ERASMUS+ Office of the Technical University of Crete their application package, which must include all of the following documents:

  • Student application form in pdf file
  • Initial Approval for a traineeship (see above)
  • National ID card and/or passport (for third country nationals) in pdf file
  • CV in pdf file
  • Learning Agreement (signed and stamped by both the Home Institution and the student / students may use their own university's format of this specific document) in pdf file
  • Transcript of Records in pdf file
  • Certificate of English language competence level at B2 in pdf file   
  • One passport size photo in jpg file  
  • A valid European Health Insurance Card (EHIC) in pdf file or private health insurance policy
  • Private insurance contracts for a. personal accidents and b. general liability against third parties, covered either by themselves or their Home Institution.

The Learning Agreement must be signed and stamped by both the student and the Co-ordinator of the Sending Institution, otherwise, the application of the student will not be accepted.

The selected period of the traineeships should take into consideration TUC's academic calendar and should not include periods when the university is closed. 

For more information on the application procedure, the services & facilities of the University, travel & accomodation, please read the ERASMUS+ Student Guide.

Also, do not miss out on the opportunity to get in touch with ESN TUC! You will find them on Facebook https://www.facebook.com/esn.tuc/info?tab=overview 

Accommodation

Erasmus students cannot unfortunately be accommodated at the Halls of Residence of the University Campus because the places available are already very few for the greek students themselves.

As a result, Erasmus students are accommodated in various rooms (or studios) in town. There is also the possibility that students share a room in some private owned houses. Depending on their preferences and the places available, the personnel of the Erasmus Office, will help accommodate the students and will try to satisfy their needs.

Depending on the size of the studios and their location in town, prices might range from 300-400 (per studio) per month, or about 200-250 euros per month, (per room in the house). Generally, all charges are included in the option of the house. 

Students should inform the personnel of the Erasmus Office at least one month in advance, on the exact date of their arrival.

The personnel of the Erasmus Office cannot be responsible for students who either fail to submit their application before the deadlines or those who fail to inform the Erasmus Office on the exact date of their arrival. 

Students who do not comply with the rules and the procedure must bear the responsibility to find a place to stay themselves. If, however, there are still some places available, then they will get extra help from the Erasmus Office Personnel.

 

 

 

 

© Technical University of Crete 2012