Connect to the Email Service via a browser application (Outlook on the Web)
Introduction
Microsoft's Outlook on the Web service offers the ability to read and send e-mail messages through a Web Browser. This service is particularly useful for those who wish to access their e-mail via a shared computer.
Login
Each user uses his/her e-Services account at the Technical University of Crete to gain access.
To sign in to MS Office 365 services:
- visit https://outlook.office365.com/tuc.gr,
- to log in, enter your username in the form username@tuc.gr, where username is the username of your e-Services account at the institution,
- as your password, enter the password of your e-Services account at the institution.
The Outlook on the Web Service is not limited exclusively to providing Electronic Mail (1), but also includes a set of other features, namely Calendar (2), People (3), To Do (formerly Tasks) (4), which constitute a complete Electronic Communication System and which appear after logging in to the "Outlook" service, in the left column, as shown below:
Once you have successfully completed the accreditation process, tap the "Outlook" option in the left column, as shown below:
Outlook
After logging in to the Email service, you will be taken to the "Inbox" folder.
The display structure of your Email consists of three sections:
- section 1: view all the folders and/or groups you have selected as favorites for faster access to them ("Favorites"), view all your message folders ("Folders") and view all your groups ("Groups").
- section 2: view all messages in the folder you selected in section 1
- section 3: view the body of the message you selected in section 2
ATTENTION:
The first time you log in to your Electronic Mail you must disable "Conversation view" from "Settings" and the cog on the top right, as shown below:
By clicking with the cursor on the arrow to the right of the "Search" horizontal search menu (image 1), you can search for a message by selecting the desired folder ("Search in"), the user from whom you received it ("From"), the user to whom you sent it ("To"), the title of the message ("Subject"), etc (image 2).
Options:
- New message: to create a new message.
You are taken to the global address list of the Technical University of Crete and you can type in the recipients or select them from the "To", "Bcc" and "Cc" buttons.
You can also type the subject/title of the message in the "Add a subject" field, edit the body of the message from the low bar and attach a file either from your computer or from the cloud area provided through Microsoft by the Technical University of Crete:
- Folders: list of folders contained in your mailbox, such as the main (Inbox), Sent Items, Deleted Items, etc.
By right-clicking on one of them, you can add it to the "Favorites" category for faster search or create a new subfolder (option "Create new subfolder").
You can also create a new folder by clicking the "New folder" option.
- Search box: to search for an email or a contact by typing a keyword or the user's username. Once you start typing, suggested contacts appear.
Also, by tapping the "Teams call" option and the chat icon 
, you can make video calls and chat via the Microsoft Teams application, which opens in the adjacent window.
- Message list and filtering: display in the middle column the messages of the selected folder (image 1) and view them according to the category you select (Filter -> All, Unread, To me, Flagged etc.) (image 2).
Also, by clicking on the three dots in the top right menu you can, among other things, create a rule ("Create rule'') or print the selected message (''Print'') (image 3).
Calendar
To go to Calendar, click on the option in the left column and the corresponding icon as shown below:
Options:
- New Event: to create a new event/reminder.
A new window opens in which you can add the title of the event ("Add a title"), invite participants ("Invite attendees"), set the date of the event, its duration and whether it will be repeated or not, add a date for the event, invite attendees activate a meeting via Microsoft Teams ("Teams meeting"), add a description or add a description or attach documents (''Add a description or attach documents''), etc. Once you have completed the entry, click "Save":
- My calendars: Ability to view more calendars, in addition to your own (image 1).
You can also add a new calendar from the "Add calendar" option, which opens a new window, as shown in image 2.
- Horizontal menu: Ability to switch to different dates and change calendar view by day, week, month, etc.
You can also send an invitation to other contacts with the "Share" option (image1) or print a calendar with the "Print" (image 2).
People
From here you can search for, create and edit contacts, contact lists or groups.
To go to People, click on the option in the left column and the corresponding icon as shown below:
Options:
- Search box: to search for a contact, contact list or group by typing a keyword or the desired username, if you know it. Once you start typing, suggested names from the existing entries are displayed.
Also, by clicking on the "Teams call" option and the chat icon , you can make video calls and chat via Microsoft Teams application, which opens in the adjacent window.
- New contact: to create a new contact, contact list or contact group.
- Contacts: you can find your own contacts, contact lists and those you have deleted from all folders and sort them by name, company, etc.
For faster access to the most frequently used contacts (top left category 
), you can select the desired contact from the "All Users" folder (image 1) located under the "Directory" category, and click on the "Add to Favorites" option in the top left (image 2). The contacts that will be displayed will also be as many as added as Favorites in Outlook.
- Folders: the default created category for contacts and contact lists. You can create a new folder and sort your contacts by clicking "New folder" under the "Contacts" folder.
- Groups: you can view the groups where you are either a member (option "Member") or the creator (option "Owner").
- Directory: view the folders with all users ("All Users"), all distribution lists ("All Distribution Lists"), all contacts ("All Contacts"), all groups ("All Groups"), all public folders ("Public Folders") etc. that you have the right to view in the directory.
- Manage: to import and export contacts using a CSV file from the "Manage" icon located on the top right.
To Do
(formerly Tasks)
From here you can create, edit and monitor the progress of your tasks to be completed.
To go to "To Do", click on the option in the left column and the corresponding icon as shown below:
After logging in, the following window opens and the options to switch to Outlook, Calendar or People are moved to a horizontal menu at the bottom left of the new window:
Options:
- Add a task: You can add a new task for the current day (My Day).
- Menu (image 1): you can
- add important tasks or view those already listed in the "Important" category,
- add scheduled tasks or view tasks already listed in the "Planned" category,
- see tasks that have already been assigned to you by another user(s) in the "Assigned to me" category,
- create tasks in the "Flagged email" category that may result from emails that you have flagged as flagged in Outlook,
- create new tasks, view your tasks in total and sort them according to their importance, due date, etc. (the "Sort" option at the top
right) (image 2),
- create a new task list from the "New list" option.
Logout
To sign out of Outlook Web App, tap the top right Latin initial of your full name in whatever service you are in (Mail, Calendar, People, Tasks) and select "Sign out", as shown below:
